CASH & ACCOUNTS RECEIVABLE ASSISTANT

Cash & Accounts Receivable Assistant

As an integral part of a small Finance Team you will be responsible for all cash and accounts receivable administration duties. You will be proficient in using Microsoft Excel and finance ERP software to ensure bank accounts are fully reconciled and all invoices are posted in a timely fashion. You will be confident in speaking to customers and other departments in the business to build professional and productive working relationships.

You will join a friendly team providing equipment, installation and maintenance services to petrol forecourts across the UK. Following a temporary probationary period a successful candidate will be considered for a permanent position at the organisation

Our office is based in Loanhead, on the outskirts of Edinburgh. We offer support for employees wishing to gain their professional qualifications.

Position Responsibilities

Cash & Banking

Updating cash books daily

Posting bank transactions to the ERP system and allocating credits and debits to the appropriate sales & purchase invoices

Daily bank reconciliations

Preparing end of month bank reconciliations for all bank accounts

Updating currency conversion rates at month end

Accounts Receivable

Raising invoices for all Sales & Service orders

Raising Sales/Service orders where required

Posting credit memos and returns

Maintaining a comprehensive invoice register

Building professional relationships with customers

Managing customer portals (logging / uploading invoices, proof of delivery etc)

Preparing and sending customer statements

Monitor account receivable mailbox and respond to queries in a timely manner

Monitoring invoice due dates and chasing overdue invoices where required

General Administration

To engage with other department members to resolve issues

Ownership of certain balance sheet reconciliations

Provide ad hoc administration support to the finance team

Answer phone calls from customers and resolve queries

Qualification Requirements

Intermediate excel skills and competent IT skills are essential